Accessibility Policy

Statement of Commitment

Linbrook School (the “School”) is committed to meeting the accessibility needs of people with disabilities in a timely manner and will do so by preventing and removing barriers to accessibility and meeting accessibility requirements under the Accessibility for Ontarians with Disabilities Act, 2005. In that regard, the School has established an accessibility policy and a multi-year accessibility plan to meet its obligations under Regulation 191/11, “Integrated Accessibility Standards” (“Regulation”) under the Accessibility for Ontarians with Disabilities Act, 2005.

The School’s vision for accessibility is that people with disabilities, visible or invisible, are given the same opportunity as others to obtain and benefit from services offered by the School. The School’s goal is to make reasonable efforts to provide services in such a way that the key principles of independence, dignity, integration and equality of opportunity for persons with disabilities are respected.

Application

This policy applies to all employees, volunteers and agents of the School who interact with the School’s current and prospective employees, volunteers, agents, students, parents, suppliers, and any other people accessing the School’s services. This policy is available to the public and will be provided in an accessible format upon request.

Training

The School will ensure that training is provided as required by the Regulation to all employees, and volunteers, all persons who provide goods, services or facilities on the School’s behalf, and all persons who participate in developing the School’s policies, on the requirements of the accessibility standards referred to in the Regulation and on the Human Rights Code as it pertains to persons with disabilities. Training will be provided as soon as practicable. If any changes are made to this policy or the requirements, training will be provided to include those changes. The School shall maintain a record of the dates when training was provided and the number of individuals to whom it was provided. The School shall ensure that others that provide goods, services or facilities on behalf of the organization have had training.

Availability of Accessibility Documents

The School’s Accessibility Policy is publicly available for review in the School’s office. This document is also otherwise available, upon request.

Information and Communications Standards

Feedback Processes

The School will ensure that its processes for receiving and responding to feedback are accessible to persons with disabilities by providing or arranging for the provision of accessible formats and communication supports upon request. The School will notify the public about the availability of accessible formats and communication supports.

Accessible Formats and Communication Supports

 The School will, upon request, provide or arrange for accessible formats and communication supports for persons with disabilities in accordance with the Regulation as follows:

In a timely manner that takes into account the person’s accessibility needs due to a disability;

  1. At a cost that is no more than the regular cost charged to other persons;
  2. In consultation with the person making the request to determine the suitability of an accessible format or communication support.

The School will notify the public about the availability of accessible formats and communication supports.

Unconvertible Information or Communications

If the School determines that information or communications are unconvertible, the School will provide the person requesting the information or communication with,

  1. an explanation as to why the information or communications are unconvertible; and
  2. a summary of the unconvertible information or communications.

Information or communications are unconvertible if,

  1. it is not technically feasible to convert the information or communications; or
  2. the technology to convert the information or communications is not readily available.

Emergency Information

If the School prepares emergency procedures, plans or public safety information and makes the information available to the public, the School shall provide the information in an accessible format or with appropriate communication supports, as soon as practicable, upon request.

Employment Standards

The School will comply with the requirements of the Employment Standards in the Regulation. The Employment Standards apply in respect of employees, and not volunteers or other non-paid individuals.

Recruitment

The School will notify employees and the public about the availability of accommodations for applicants and employees in its recruitment processes.

During the recruitment process, when job applicants are individually selected to participate in an assessment or selection process they will be notified that accommodations are available upon request. If a selected applicant requests accommodation, the School will consult with the applicant and provide or arrange for suitable accommodation, taking into account the individual’s needs.

The School will notify successful applicants of its policies for accommodating employees with disabilities when making offers of employment to a successful applicant.

Employee Notification

The School shall inform its employees of its policies used to support employees with disabilities, including but not limited to, policies on the provision of job accommodations that take into account an employee’s accessibility needs due to a disability. Such information will be provided as follows:

  1. To new employees as soon as practicable after they begin their employment;
  2. To existing employees whenever there is a change to existing policies on the provision of job accommodations that take into account an employee’s accessibility needs due to a disability.

Accessible Formats and Communication Supports

Upon request by an employee with a disability, the School will consult with the employee to provide or arrange for the provision of accessible formats and communication supports for:

  1. Information that is needed in order to perform the employee’s job; and
  2. Information that is generally available to employees in the workplace.

The School will consult with the employee making the request in determining the suitability of an accessible format or communication support.

Individual Accommodation Plans (IAP)

The School has developed a written process for developing a documented individual accommodation plan for employees with a disability. The process includes the following elements:

  1. The manner in which an employee requesting accommodation can participate in the development of the individual accommodation plan.
  2. The means by which the employee is assessed on an individual basis.
  3. The manner in which the employer can request an evaluation by an outside medical or other expert, at the employer’s expense, to assist the employer in determining if accommodation can be achieved and, if so, how accommodation can be achieved.
  4. The manner in which the employee can request the participation of a representative from their bargaining agent, where the employee is represented by a bargaining agent, or other representative from the workplace, where the employee is not represented by a bargaining agent, in the development of the accommodation plan.
  5. The steps taken to protect the privacy of the employee’s personal information.
  6. The frequency with which the individual accommodation plan will be reviewed and updated and the manner in which it will be done.
  7. If an individual accommodation plan is denied, the manner in which the reasons for the denial will be provided to the employee.
  8. The means of providing the individual accommodation plan in a format that takes into account the employee’s accessibility needs due to disability.

If requested, individual accommodation plans will include any information regarding accessible formats and communication supports provided, and if required, will include individualized workplace emergency response information. They will also identify any other accommodation to be provided.

Return to Work

The School has in place a return to work process for employees who have been absent from work due to a disability and require disability-related accommodation in order to return to work. The process is documented and outlines the steps that the School will take to facilitate the return to work. Individual accommodation plans will be used in the return to work process as appropriate.

Performance Management, Career Development and Advancement and Redeployment

Performance management processes related to assessing and improving employee performance, productivity and effectiveness will take into account the accessibility needs of employees with disabilities, as well as individual accommodation plans.

The School will take into account the accessibility needs of its employees with disabilities as well as any individual accommodation plans when providing career development and advancement to its employees. Career development and advancement includes providing additional responsibilities within an employee’s current position, the movement of an employee from one job to another which may provide greater responsibility, compensation and/or place the employee at a higher level in the organization, or any combination of these.

If the School has the need to reassign employees to other departments or jobs within the organization as a result of job elimination, the School will take into account the accessibility needs of employees with disabilities as well as individual accommodation plans.

Workplace Emergency Response Information

The School shall provide individualized workplace emergency response information to employees who have a disability.

If the employee who receives individual workplace emergency response information requires assistance and with the employee’s consent, the School shall provide the workplace emergency information to the person designated by the School to provide assistance to the employee.

This will be done as soon as practicable after becoming aware of the need for accommodation due to the employee’s disability.

The School will review the individualized workplace emergency response information when the employee moves to a different location in the organization, when overall accommodations needs or plans are reviewed and when the School reviews its general emergency response policies.

Design of Public Spaces

The School will meet the Accessibility Standards for the Design of Public Spaces when building or redeveloping public spaces. Public spaces include, but are not limited to, outdoor public eating areas, outdoor paths of travel, accessible off street parking and service-related elements such as counters and waiting areas.

If the School has accessible elements in public spaces, it will develop procedures for preventative and emergency maintenance of those accessible elements, as required by the Regulation. The School will also develop procedures for dealing with temporary disruptions of accessible elements as required by the Regulation, should the School ever have accessible elements in the future.

Questions

If anyone has questions about the School’s accessibility policy and/or multi-year accessibility plan, or requires this information in an accessible format, please contact Mike Packowski at mpackowski@linbrook.ca or by calling the school directly at (905)-844-2697.

Linbrook